Recruitment processes are not as simple as posting a job offer. Recruiters spend hours searching for a proper resume. Recruiters call candidates to discuss job descriptions for 20 minutes, only to realize it’s not for them, arrange interviews, negotiate salaries on both sides. The worklist continues. How can you increase productivity in the recruitment process?
Large-scale recruiting agencies have one of the industry’s most demanding and rapidly changing job opportunities. It’s great to have a constant supply of high-quality candidates regularly. And you have to be very tuned to identify the people who are the best – your future best employees.
In short, from selling a job profile to finding a suitable candidate to persuading a hiring manager to accept a candidate, the life of a recruiter does not seem easy. According to reports, filling a niche position takes an average of 36 days and costs $4,425.
This article will share a few productivity tricks that save time for recruiters who like to stay on top of their game. We’ve put together a few simple yet effective tips that can reduce wasted time, increase your productivity, and even make your job a little easier.
Manage communication with candidates carefully.
Assuming a person knows what you are thinking or doing is a surefire way to reduce your productivity. The amount you can achieve can be as good as the quality of your communication with others. Recruiting is a team game, and for success, you need to make sure you give people all the information they need.
At times, being in constant contact with each candidate can be daunting as you alternate between multiple recruiting assignments. And many candidates fall into the same frame. However, to be successful in recruiting, we must keep in touch with each of our candidates. Choose the channel that works for best for you. In our view, email is the sure-shot channel followed by a phone call.
Don’t be available all the time.
Getting used to it can be a problematic idea, but you don’t actually have to answer every phone call, answer every email, or attend every meeting you are invited to. This takes a bit of training, but when your colleagues understand that you are not hyper-available, they will leave you alone and only disturb you with proper communication.
This is probably one of the most significant productivity gains you can get at work!
Simplify the process.
Many recruiters think they could be more productive, but many don’t know where to start. This is because it is difficult to make effective changes if you don’t know what tasks are killing your productivity the most.
According to research, 60% of applicants stop filling out an overly complex online application. Moreover, 54% of Gen Z job seekers will not even fill out a job application if they suspect that the company’s recruiting methods are outdated.
Another way recruiters can sometimes seem unprofessional is by misunderstanding the basics. Moreover, not only does this make them look unprofessional, but it also adds to their workload. Correct wording, such as the accurate and precise wording of job advertisements, can, for example, reduce the time spent reading subsequent applications.
Spend time only sourcing.
After 10 minutes of an intense resume gathering session, you have approximately 100 tabs open. At least that’s the way it is. There are so many tabs open that they are all tiny, and you have to select each of them to see what the page contains, which makes searching for the one you need frustrating and time-consuming.
Multitasking is a myth. The brain is programmed to do one thing at a time. When we think we are multitasking, we are doing what neuroscientists call “task switching” – quickly switching between tasks. When you choose to do many things at once, the quality of your work may suffer.
Implement an employee referral program.
We already know that one of the biggest recruitment problems is the talent search. Many modern recruiters have started to involve their current employees in the recruiting and hiring process to solve this problem. Employee referral programs save a significant amount of time that you can use to focus on your job’s relevant aspects. It also reduces recruitment costs and increases retention and employment efficiency.
Find your productive self.
As technology evolves and the adoption of remote and flexible working becomes more and more important, you may find that you can choose when (and where) to go about various projects. For example, if your natural productivity rhythm is that you enjoy communicating with applicants early in the morning, consider starting work earlier than your colleagues, working remotely in the morning, or turning off email by noon.
Time tracking can also be helpful. You can do this with multiple apps. Whichever method you use for time tracking, try it for a week or ten days and review your results. It may turn out that some tasks take a disproportionate amount of time, indicating an area for possible improvement.
Automate the process using applicant tracking systems.
Applicant Tracking Systems (ATS) can speed up the process by filtering resumes and automating subsequent steps such as communicating with applicants and scheduling interviews with Hiring Managers. Take a look at Vultus Recruit, a cloud-based Applicant Tracking System that automates and enhances the entire recruitment process.
Sometimes you may get the feeling that one aspect of your job is almost impossible on those particularly bad days. Talk to your colleagues and managers. Most likely, you will find a compassionate ear and be able to come up with something to which you will continue to contribute. Perhaps you will feel better doing creative work such as writing ads or external messages. Maybe you will relax in repetitive work.
Don’t compromise on quality to speed things up. Become better and more efficient at your job by making simple changes that have a powerful impact.
Focus on automating your work’s most repetitive aspects and cutting or streamlining steps that add more time than they’re worth. Pay attention to your habits and try to adapt your schedule to the most productive times of the day.
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